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Executive Assistant

A NOTE FROM OUR FOUNDER

TwoTone Creative is a marketing and design agency located in West Des Moines, Iowa. We design and write for a variety of clients, helping them with their communication strategies, design, messaging, social, and marketing initiatives. Our small team atmosphere allows us to be nimble, take ownership of our work, and move quickly to serve our clients. We work from a bright, comfortable, friendly office, and believe deeply in work/life balance. We are looking for an experienced, creative, and fun individual to join us. If this gets your heart racing with excitement, keep reading and I hope we can meet soon.

Jenny's signature

Details + Perks

  • Competitive Pay
  • Quarterly bonus / Profit-sharing program
  • Room for growth in the company
  • Paid time off
  • Paid holidays
  • Paid parental leave
  • 401K with 4% company match
  • Health and dental insurance
  • Vision and accident insurance
  • Short-term and long-term disability
  • Work From Home Wednesdays
  • Regular team lunches (birthday / work anniversaries / other celebrations!)
  • Team outings and events
  • MacBook Air and 2nd monitor provided

 

Every day when in the office

  • The overall goal and priority each day is to assist with the needs and priorities of the CEO and TwoTone’s directors. These priorities may include:
  • Manage, coordinate, and prioritize the day-to-day schedule
  • Emails
  • Sales / Proposals
  • Data Entry 
  • Calendar Management / Scheduling Meetings
  • Agenda Preparation / Note-taking during meetings
  • If / when there is time throughout the day (after CEO / Director priorities):
  • Maintaining office cleanliness, organization, and flow
  • Welcome visitors and direct them to the relevant office / personnel
  • Prep office spaces for meetings
  • Run errands (print vendors, snacks, post office, staff meal pickup, gifts, airport, etc)
  • Maintain general office files, including job files, vendor files, and other files related to the company’s operations
  • Reporting project timelines and profitability
  • Purchase office supplies, equipment, and furniture
  • Oversee the maintenance of office facilities, and equipment
  • Assist with sending sales / client gift packages
  • As they occur assist with TwoTone event planning

Required Skills

  • Previous administrative experience preferred, but not required
  • Strong verbal and written communication skills 
  • Uses good judgment and works with integrity
  • Skilled in creative thinking and problem-solving
  • Ability to multi-task and manage multiple projects at once
  • Able to work quickly and independently
  • Adeptness with learning new apps and software
  • Strong interpersonal skills
  • Highly organized and stellar attention to detail
  • Able to meet deadlines
  • Punctual and dependable

Remarkable

We create work that leaves an impression. We over-deliver and “wow” with every interaction. We are committed to doing work that makes an impact.

Relational

We believe marketing is about people and so are we. We serve each other and everyone with joy. We are rooting for one another and our client’s success.

Resourceful

We bring clarity and solve tough problems. We bring our own batteries (not literally, batteries are in the office storage closet). We are quick, clever, and upbeat when difficulties come.

THINK YOU'RE A GOOD FIT?

Email Jenny Cross at jenny@twotonecreative.com with the following:

After looking at our website and social media, what can you tell us about TwoTone and why you’d be a good fit? Please send the answer to your question along with a PDF of your resume.

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